Remove Directors

Removal of Director: Reasons

A director can be removed for any of the following reasons:

• If they incur any of the disqualifications specified under the Companies Act.

• If they absent themselves from board meetings over 12 months.

• If they enter into contracts or arrangements against the provisions of Section 184 of the Companies Act.

• If they are disqualified by an order of a court or tribunal.

• If they are convicted by a court of any offence and sentenced to imprisonment for not less than six months.

• If they have not abided by the terms and protocols mentioned in the Companies Act of 2013.

• If they have resigned voluntarily from their position.

Ways to Remove a Director

There are 3 ways to removal of director from a company:

1. Removal of director - When the Directors Tender Their Resignation

The steps to be followed in this scenario are:

• Step 1: Holding a board meeting by giving seven days of clear notice.

• Step 2: In the meeting, the board members will take note of the resignation.

• Step 3: Then they have to pass a resolution in a particular format to that effect.

• Step 4: After that, Form DIR-11 needs to be filed by the resigning director in his individual capacity.

• Step 5: The company has to file Form DIR-12 with the registrar of companies (RoC) along with the registration letter and the board resolution.

• Step 6: When all the forms are filled and the formalities for the Removal of Directot are done, the name of the director will be removed from the master data of the company on the Ministry of Corporate Affairs (MCA) website.

2. Director Remains Absent from the Board Meetings for 12 Months

• Step 1: If a director absents himself from all the meetings of the removal of board of directors held over a period of twelve months, with or without seeking leave of absence from the board, they are considered to have vacated their office as per Section 167.

• Step 2: A Form (DIR-12) must be filed.

• Step 3: Upon completion of the formalities, the concerned director’s name will be removed from the database of the Ministry of Corporate Affairs (MCA).

3. Removal of Director by Shareholders

• Step 1: A notice is sent to all the shareholders for a board meeting required to be conducted within seven days from the date of the issue.

• Step 2: A resolution is passed to have a general meeting and then for the director removal, subject to the approval of the shareholders on the day of the meeting.

• Step 3: After providing a 21-day notice, the second meeting of shareholders is held to vote on the resolution passed earlier and who is being removed as the director by shareholders will be allowed to speak on their removal.

• Step 4: The shareholders must file Form DIR-12, along with the attachments of the board resolution, and an ordinary resolution.

• Step 5: Once all the formalities are over, the name of the concerned director is removed from the database of the Ministry of Corporate Affairs (MCA) and its website.

This is the simplified version of the whole process.The removal of director procedure has to be carried out carefully and should follow the procedure laid down in the Companies Act.

Our team at Startupindia will walk you through the entire process and will be there to help you at every step.

Consequences of Not Filing Form DIR-12:

DIR-12 has to be filed within 30 days from the date of resignation. If the company fails to do so, the following penalties will apply:

• After 30 days - within 60 days: twice the government fees

• After 60 days - within 90 days: 4 times the government fees

• If it exceeds 90 days: 10 times the government fees

• If it exceeds 180 days: 12 times the government fees and will be booked for the compounding offence as well

Documents Required for a Director Removal

The following documents are needed for removal of director

• Notice of Board Meeting: The first step in the removal of a director is to hold a board meeting and pass a resolution for the removal of the director. A notice of the board meeting must be sent to all the directors of the company, and the resolution must be passed with a majority vote

• Special Notice to Director: A special notice must be sent to the director who is being removed. This notice should contain the reasons for the removal of the director, along with a copy of the board resolution

• Resignation Letter: If the director being removed wishes to resign voluntarily, a resignation letter should be obtained and filed with the MCA

• Form DIR-12: Form DIR-12 is the form used to file the details of the removal of the director with the MCA. This form must be filed within 30 days of the removal of the director

• Board Resolution: Certified resolution passed in favour of the director removal should be prepared and file directly with the MCA

• Declaration by Director: A declaration must be obtained from the director being removed stating that they have no objection to the removal.

Eligibility Criteria to be a Director

To be eligible to be a director in a company in India, an individual must meet the following eligibility criteria:

• The individual must be at least 18 years of age

• The individual must have a valid DIN issued by the MCA. If the individual does not have a DIN, they can apply for it online

• The individual must not be disqualified under the Companies Act, 2013. This means that the individual must not have been declared bankrupt, convicted of an offense, or disqualified by a court or tribunal

• The individual must give their consent by filing Form DIR-2 with the MCA

• The individual must be appointed with an appointment letter and must be filed with the MCA in Form DIR-12

• Resignation: A director can also resign voluntarily by filing a resignation letter with the company and the MCA.

Why Startupindia?

Here is why you should choose Startupindia for the removal of director from your company:

• Simple and speedy process

• Experts will guide you through the whole process

• A resolution drafted and forms filled & filed for you

• You get the best support

• All your queries will be answered.